Just be sure to fill in all the gaps, and proofread before sending. Read and listen to these possible responses. Can you repeat the ways I have to do it? To avoid that loop, start by explaining what you do understand and ask whether you have it right. Both are fine options, but if we're being pedantic, they mean slightly different things. My goal is to complete [Task A] by Thursday, so this information will help me to get started immediately. Could you rephrase your question, please? There are all kinds of situations where you might need to ask clarifying questions. If you need any other information, please let me know. WebOne option is to politely explain that you didnt understand a part of the message, and ask for the speaker to repeat all of it. The clarification email format should be no surprise if you're already used to writing professional messages. 2021 Collaborative Solutions | Lead your teams effectively without losing yourself. If you do feel compelled to ask before a presenter has reached a point where there is a lull in the presentation or conversation, its very important to raise your hand. Have you ever experienced a meeting where somebody is explaining something, but for the life of you, you cannot even begin to understand their point of view? Mr. Khan is also a passionate writer working on his first book, "Learn English at Ease. Now well learn some very useful expressions that you can use to politely ask for clarification in English. Recently, an American client told me that shes really impressed with my English. If you're reading this post, you probably want to improve your English conversation skills, and the best way to do that is by having actual conversations. Could you please vs Would you please? Depending on the circumstances, it may be necessary to respectfully inform the other party that their understanding of the situation is incorrect, or to seek clarification for oneself. It's a good idea to spell out precisely what information you need. May I ask you to explain your observation about the new design further? In this situation, you may need to ask them to repeat, explain or clarify their position. Leadership communication skills to elevate team performance. As a former Speech-Language Pathologist, Lindsay applies her expertise in the neuroscience of communication and connection to help managers foster an environment of trust and respect in their teams, so that everyone can bring their best selves to work. Is that/this ok if I ask/request you to clarify it? I want to request you to repeat it, may I? When someone asks for permissionfor something from you, you may not always listen to them appropriately. I beg pardon, but can you please repeat what you said about the new product launch? Its also a great way to allow someone else to add more information they may have forgotten. Now, lets see some English expressions that you can use to respond to someones clarification. Many people presenting or relaying information are not aware of how others are processing what they are saying, leading them to talk above others and preventing them from digesting what is being presented. WebDepends on the clarification. Follow the format, keep things clear, and always include your contact details! While this can be a longer phrase, its a great way to both clarify and ask for clarification while not sounding as though you werent listening or being rude.if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[728,90],'grammarhow_com-box-3','ezslot_3',105,'0','0'])};__ez_fad_position('div-gpt-ad-grammarhow_com-box-3-0'); If youre looking to clarify something youve said or to ask for more clarification in case you dont want to seem as though you werent paying attention. We encounter numerous questionsin our everyday life. When you ask a clarification question, you help to create a greater level of understanding not just for yourself but also for the speaker and those in attendance. Here well see some expressions you can use to ask for clarification in English on someones statement or information. (A) works with middle managers who want to communicate authentically so they can effectively lead their teams without losing themselves. 03 Mar 2023 13:44:40 Type a command in the box below. The preferred synonym to just to clarify is just to make sure were on the same page. Why dont people respond? Hi Jessica, Thanks for your email. Otherwise, you'll have established a better understanding for what you need to know, and you can put that to the researchers. Here are seven phrases for using your opening lines to imply that your email is a reply or response: "Thank you for your email regarding. [Survey] Is It Rude to Say Please and Thank You at the Same Time? Finally, there are some individuals who have trouble paying attention, to begin with, whether because of ADD or ADHD. If I understand you correctly, you want Carolyn to add her SEO changes to the documents marked PENDING in the Google Drive. Closed Question: Was this experience what you expected? Rule #4: Raise your (virtual) hand. Sometimes there can be misunderstandings about dates and times for meetings and appointments. It lets everyone know you mean business and that they better listen to what youre about to tell them because you probably wont repeat yourself. Useful English Phrases for Discussion and Debate. Whether you're meeting with a foreign client, seeing a doctor, or taking an online English lesson, there will be times when you don't understand what the other person just said. People will understand that you are simply seeking to gain the clarification that you need to better understand the situation at hand and will be more willing to engage with you. Keep subject lines short, sweet, and simple like these: We'll assume you've already got a relationship with the email recipient, so you don't need to introduce yourself (unless you want to). WebA listener can ask for clarification when they cannot make sense of the speaker's responses. *this is very polite) Can you explain what you mean? In other words, who, what, where, when, why, and how. Thanks for If you have to ask again (or if you keep relying on the same person), consider approaching someone else. Greet your reader. Now, here are 9 clarification email samples and a template to show you how to apply these insights. This phrase indicates that you are clearly trying to be polite, as please and thank you are reserved for polite, formal speech. WebHow to Ask for Clarification Politely Collaborative Solutions 338 subscribers 329 views 3 years ago Have you ever experienced a meeting where somebody is explaining something, As a former Speech Language Pathologist, Lindsay applies her expertise in the neuroscience of communication and connection to help managers foster an environment of trust and respect in their teams, so that everyone can bring their best selves to work. If you've been asked to clarify some details, this clarification email reply sample provides a straightforward template to follow. And that's how to end an email asking for clarification. It's even better if you can have conversations and get corrected by a professional English tutor! I'll be in touch if I require anything else. GET IN TOUCH 514.551.0493 | [emailprotected]. So, you must ask for clarification if you dont understand them. For example, a potential new employer may ask a candidate for clarification on details about a previous role. Asking For Clarification ENGLISH FORUMS. Martin holds a Masters degree in Finance and International Business. These samples tackle many common reasons you may need clarification. ?". It also makes it easier for the recipient to go through them line-by-line and answer them. Please reload the page and try again. If someone orders you or gives instructionsto do something, its essential to fully understand what they say. When asking for clarification, its always best to either wait for a formal question and answer period or a pause in the flow of a presentation or conversation. Please repeat it for me to understand it clearly. Ah, I see. If you have received a cost-of-living salary increase, keep your email short and polite. Otherwise, you may not do it properly what you are instructed for. Would you please repeat it? Use ChatGPT technology to create a magic paragraph or email. If thats the case, it's best to get straight into business. Here is an example of how to use can you elaborate professionally. Both of them are fine in any conversation of an official nature, but are not exclusively limited to just the two. <-- This is a past question A: Try plugging your phone into the charger for an hour and then turn it on. The best questions are open-ended. Supercharge your communication with Flowrite. May I ask you to say the things again that you requested earlier? State what the speaker has said as you understand it, and check whether this is what they really said. Ask for specific examples. ?" Recovering from a blunder I made while emailing a professor. New Questions. Closed Question: Will you be an asset to the company if we hire you? When a situation comes up and no one can seem to agree on what has happened, using for the record is a great way to state your information quickly and concisely or ask for someone elses information directly. Bullet points are the most effective way of listing out your questions. For instance you may use: Both are polite colloquial usage. Next, state your current understanding of the situation. Janet opened the door and smiled slightly. Do you mind if I ask you to mention his name again? Asked by Anonymous Mar 3, 2023. Do I understand correctly that you want to reduce the funds for the IT department before changing the security system? Messaging your boss or manager is slightly different from the formal format we use above. Rule #2: Apologize for interrupting. Why are trials on "Law & Order" in the New York Supreme Court? A good way is to summarize what you have understood and didnt. ", Telling your conversation partner what you think they meant is an effective way to ask for clarification. Just to clarify can be a phrase some view as intimidating, as they may feel you are doubting them or acting as though you are above them. Heres how. Be polite while asking. DeFrank." By clicking Accept all cookies, you agree Stack Exchange can store cookies on your device and disclose information in accordance with our Cookie Policy. Im not sure when youd like me to start adding the copy to the development website. Ask for help: If youre struggling to understand a mechanic, dont hesitate to ask for help. Would/Could you please say that again for me/us? Have you ever found it challenging to interrupt someone to express your opinion, make suggestions, or ask for further information? However, if you dont understand someones question, you should ask for clarification and answer accordingly. Would you please repeat what you wanted permission for? he asked, feigning a concerned expression. ", Another way to say "I don't understand" is to say "I don't follow" or "I'm not following. In this example, you're a job seeker; this is how you reply to a recruiter asking for clarification. Request to clarify a Freedom of Information request to. WebSo, if you need some clarification for what you just heard, you can use phrases like Sorry, what did you mean by that? Flowrite turns your instructions into ready-to-send emails and messages across your browser. Dont cross the line. There are more ways to give and receive clarification while still maintaining your professionalism. Also known as clarification letters, clarification emails are used to get the information required to move forward. ?" One great way to do this is to ask a lot of open-ended questions. If students have never learned how to politely ask for clarification, youll need to teach them courteous English expressions and when to use them. How to ask somebody for explanation politely, We've added a "Necessary cookies only" option to the cookie consent popup, Polite way to suggest talking about something. Could I ask for clarification on? Could you please repeat it? are the common formal ways of asking someone for clarification in English. When you need to be a little more authoritative in your professional emails, whether thats to set boundaries or correct instructions that were wrong, just to be clear is perfect for those situations where you want to be straightforward and concise. Looking for clarification? You may also like: 10 Better Ways To Say Thank You For Clarifying In Emails. If you preorder a special airline meal (e.g. Ask for repetition. When it comes to the proper format for asking a clarification question or seeking clarification, the key is to use basic rules of etiquette. Could/Would/Can you be a bit clearer about it? When you are tasked with providing necessary information to someone, but would like to keep things brief and formal, you can use this phrase to cut to the chase. Before you write an email to clarify something, take another look to review the information and see if there is something that you were missing. rev2023.3.3.43278. A Guide to Using Plain Language in Writing. For the record, I would like it known I brought this issue to light weeks before it was a problem. When someone expresses their opinion, you may not clearly understand what they mean or what their position about the matter is. Monitoring your tone of voice is a key element of learning to ask for clarification politely. Make sure to add a sign-off (thanks, kind regards, etc. On many occasions, you may not receive the exact information for many reasons. For such individuals, paying attention to lengthy topics, particularly if it is not an area of interest, will be ineffective and there is a high chance that such individuals will be distracted at some point. "Thank you for getting back to me so quickly". *Its better to use Past, not Present. Sample Letters for Request Bank To Clarify Service Charge. Tips Start with Dear and the persons title and name. ESL Advice receives compensation from companies or individuals for recommending their products. If its a simple item, pick up the phone and call. You can use the following template to make sure that you have effective communication for professional emails or personal emails. Rule #3: Mind the timing and the relevancy. Both phrases can be used interchangeably, as they have the same meaning. In such a business situation I would offer my business card and politely ask: "Do you have a card I could have?" Can you assist me with this question by tomorrow afternoon? Now, its time to close the email out on a positive note. The clarification email structure is still the same, but we can assume your boss is already on top of the details. Clarity is the key to effective communication. Manage meeting requests like a pro with our in-depth guide to writing the best meeting request emails. Although these questions are more direct, as long as they relate to a topic that has been already mentioned, they are understandable points for clarification. Show that you appreciate them taking the additional time to review the email, and describe how the information will help achieve the goal. Taking into account that GPT-3 models have no parameter that enables memorization of past conversations, it seems the only way at the moment to "memorize" past conversations is to include past conversations in the prompt. If you need to seek clarification during a presentation, the polite way to do so would be to raise your hand or use some non-offensive gesture to attract the speakers attention (no middle fingers!) Bullet points are a great way to share information, Insert your questions/clarification request. WebRule #1: Start by asking for permission to chime in. You can set things straight with this email clarifying the dates if that happens. Likewise, when information is presented via another medium aside from speaking, such as via text, video chat, email, or phone conversation, there is also a possibility that information will become muddled in transit and prompt someone to ask for clarification. 2. Rule #3: Mind the timing and the relevancy. Have you asked for permission to use my laptop?

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